Your Dashboard

Every event, in one place your whole board can see.

Plan with us and your chapter gets a private dashboard. Contracts, budget, timeline and photos, all in one link, included at no cost.

greektopia.com/dashboard
18APR
Next eventSpring Formal24 days away · Friday, April 18
3Upcoming
events
5Contracts
signed
1Awaiting
signature
4Open
deadlines

Deadlines

Final headcount to the venueSpring FormalIn 5 days
Balance due to GreektopiaSpring FormalApr 2
Share your playlistSpring FormalApr 10

Why it exists

Planning an event shouldn't live in a group chat.

Most chapters run their biggest night of the year out of a group chat, a shared note and three different Venmo threads. Then the exec board changes in the spring and all of it disappears. Your dashboard is the fix.

Everything in one place

Contracts, budget, timeline and photos for every event, in one link. No more scrolling back through messages to find a venue address.

Sign without printing

Contracts arrive in the dashboard and get signed there. Nobody has to find a printer, a scanner, or a working pen the night before a deposit is due.

Deadlines that don't slip

Every due date for the event lives on one timeline — headcount, balances, the playlist — with reminders so nothing gets missed the week of.

The whole board can see it

President, social chair, treasurer and advisor all have their own login. Information stops depending on whoever happened to be on the email.

One thread with your planner

Questions, changes and updates for each event stay in one place instead of scattered across texts and DMs. Everyone on your board sees the same answer.

It survives turnover

The best part. Next year's social chair inherits every contract, vendor, budget and photo from this year, instead of starting from a blank page in September.

Documents

Contracts

Venue ContractSigned Mar 3Signed
Bus & TransportationReady for your signatureSign
Certificate of InsuranceReviewed by your advisorAdvisor ok
Deadlines

Deadlines

Final headcount to the venueSpring FormalIn 5 days
Balance due to GreektopiaSpring FormalApr 2
Share your playlistSpring FormalApr 10
Send the theme to GreektopiaBid DayDone

Who gets in

Everyone who needs to know, and nobody who doesn't.

Your exec board gets full access to plan and approve. Your advisor can be given read-only access to everything, and reviews any contract that needs signing before the chapter can sign it.

Nobody outside your chapter can see any of it.

More on how advisors use it →

Chapter members at an event

Getting in

You'll get a login the day we start.

Once you book, we set up your chapter and email your main contact an invite. They choose their own password, then add the rest of the board. There is nothing to install and nothing to pay for. It's part of planning with us.